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Registrar

The Office of the Registrar maintains the permanent academic records of all students. The office is responsible for course registration, classroom scheduling, transcripts, transfer credit, certification of enrollments, issuing diplomas and producing the schedule of classes.

Dates and Deadlines

2023–24

Friday, September 1 Central check-in for new students
Tuesday, September 5 
2:45pm-3:45pm
Registration for entering students
Thursday, September 7 
8:00 a.m.
  • Classes begin
  • Beginning of add/drop period
Wednesday, September 13

Last day to:

  • add a Smith course online
  • submit a special studies form
Wednesday, September 20

Last day to:

  • drop a course online
  • add course via course eligibility waiver (permission) form
  • add a Five College course
  • add/drop a first half semester course
  • submit music lesson form
Wednesday, September 27

Last day to:

  • add a Smith course with class dean permission
  • for Ada Comstock Scholars to drop a course without financial consequence
Saturday, October 7-Tuesday, October 10 Fall Break
Friday, October 13

Last day to:

  • drop a full-semester course
  • free drop or change grading option in a first-half-semester course (contact your class dean)
Monday, October 16 Faculty: Mid-semester grades due
Thursday, November 2 Cromwell Day (morning and afternoon classes only canceled)
Monday, November 6–Friday, November 17 Advising and registration for spring 2024
Friday, November 10

Last day to:

  • change grading option in Smith course
  • add/drop a second-half-semester course
  • free drop a full semester course (contact your class dean)
Wednesday, November 22–Sunday, November 26 Thanksgiving break
Wednesday, November 29 Last day to free drop or change grading option in a second-half-semester course (contact your class dean)
Friday, December 8 Faculty: Exam copies due in registrar's office
Thursday, December 14 Classes end
Friday, December 15–Sunday, December 17 Pre-examination study period
Monday, December 18–Thursday, December 21 Final examinations
Friday, December 22–Tuesday, January 2 Winter recess
Friday, January 5, 2024 
12:00 p.m. (Noon)
Faculty: Final grades due for fall semester

Wednesday, January 3 Interterm instruction begins 
Add/drop dates vary by course
Monday, January 15 Martin Luther King, Jr. Day (all classes canceled)
Tuesday, January 23 Interterm ends
Friday, February 2 
12:00 p.m. (Noon)
Faculty: Interterm grades due

Monday, January 22–Wedensday, January 24 Orientation for entering students (Adas and transfer students)
Thursday, January 25 
8:00 a.m.
  • Classes begin
  • Beginning of add/drop period
Wednesday, January 31

Last day to:

  • add a Smith course online
  • submit a special studies form
Wednesday, February 7

Last day to:

  • drop a course online
  • add course via course eligibility waiver (permission) form
  • add a Five College course
  • add/drop a first half semester course
  • submit music lesson form
Wednesday, February 14

Last day:

  • to add a Smith course with class dean permission
  • for Ada Comstock Scholars to drop a course without financial consequence
Thursday, February 22 Rally day (afternoon classes canceled)
Wednesday, February 28

Last day to:

  • drop a full-semester course
  • free drop or change the grading option in a first-half-semester course (contact your class dean)
Saturday, March 16-Sunday, March 24 Spring break
Monday, March 25 Faculty: Mid-semester grades due
Wednesday, April 3

Last day to:

  • Change the grading option in Smith course
  • add/drop a second-half-semester course
  • use free drop option (contact your class dean)
Tuesday, April 9–Friday, April 19  Advising and registration for Fall 2024
Wednesday, April 17 Last day to free drop or change grading option in second-half semester course
Friday, April 19 Collaborations (afternoon classes canceled at discretion of the instructor)
Monday, April 29 Faculty: Exam copies due in registrar's office
Thursday, May 2 Classes end
Friday, May 3–Monday, May 6 Pre-examination study period
Tuesday, May 7–Friday, May 10 Final examinations
Monday, May 13 Faculty: senior grades and graduate student grades due by 12:00 p.m (Noon)
Sunday, May 19 Commencement
Monday, May 20 Faculty: non-senior grades due 12:00 p.m. (Noon)

2024–25

TBD Central check-in for new students
TBD 
 
Registration for entering students
Tuesday, September 3 
8:00 a.m.
  • Classes begin
  • Beginning of add/drop period
Monday, September 9

Last day to:

  • add a Smith course online
  • submit a special studies form
Monday, September 16

Last day to:

  • drop a course online
  • add course via course eligibility waiver (permission) form
  • add a Five College course
  • add/drop a first half semester course
  • submit music lesson form
Monday, September 23

Last day to:

  • add a Smith course with class dean permission
  • for Ada Comstock Scholars to drop a course without financial consequence
Wednesday, October 9
  • drop a full-semester course
  • free drop or change grading option in a first-half-semester course (contact your class dean)
Saturday, October 12-Tuesday, October 15 Fall Break
Wednesday, October 16 Faculty: Mid-semester grades due
Tuesday, November 5–Friday, November 15 Advising and registration for spring 2025
Wednesday, November 6

Last day to:

  • change grading option in Smith course
  • add/drop a second-half-semester course
  • free drop a full semester course (contact your class dean)
Tuesday, November 12 Cromwell Day (morning and afternoon classes only canceled)
Monday, November 25 Last day to free drop or change grading option in a second-half-semester course (contact your class dean)
Wednesday, November 27–Sunday, December 1 Thanksgiving break
Monday, December 9 Faculty: Exam copies due in registrar's office
Tuesday, December 10 Classes end
Wednesday, December 11–Saturday, December 14 Pre-examination study period
Sunday, December 15–Wednesday, December 18 Final examinations
Thursday, December 19–Sunday, January 5 Winter recess
Monday, January 6, 2025 
12:00 p.m. (Noon)
Faculty: Final grades due for fall semester

Monday, January 6 Interterm instruction begins 
Add/drop dates vary by course
Monday, January 20 Martin Luther King, Jr. Day (all classes canceled)
Friday, January 24 Interterm ends
Monday, February 3 
12:00 p.m. (Noon)
Faculty: Interterm grades due

TBD Orientation for entering students (Adas and transfer students)
Monday, January 27 
8:00 a.m.
  • Classes begin
  • Beginning of add/drop period
Friday, January 31

Last day to:

  • add a Smith course online
  • submit a special studies form
Friday, February 7

Last day to:

  • drop a course online
  • add course via course eligibility waiver (permission) form
  • add a Five College course
  • add/drop a first half semester course
  • submit music lesson form
Friday, February 14

Last day:

  • to add a Smith course with class dean permission
  • to add a UMass course
  • for Ada Comstock Scholars to drop a course without financial consequence
Thursday, February 20 Rally day (afternoon classes canceled)
Friday, February 28

Last day to:

  • drop a full-semester course
  • free drop or change the grading option in a first-half-semester course (contact your class dean)
Saturday, March 15-Sunday, March 23 Spring break
Monday, March 24 Faculty: Mid-semester grades due
Friday, April 4

Last day to:

  • Change the grading option in Smith course
  • add/drop a second-half-semester course
  • use free drop option (contact your class dean)
Tuesday, April 8–Friday, April 18 Advising and registration for Fall 2025
Friday, April 18 Last day to free drop or change grading option in second-half semester course
Monday, April 28 Faculty: Exam copies due in registrar's office
Friday, May 2 Classes end
Saturday, May 3–Monday, May 5 Pre-examination study period
Tuesday, May 6–Friday, May 9 Final examinations
Monday, May 12 Faculty: senior grades and graduate student grades due by 12:00 p.m (Noon)
Sunday, May 18 Commencement
Monday, May 19 Faculty: non-senior grades due 12:00 p.m. (Noon)

Our Team

Gretchen B. Herringer

Registrar
​413-585-2550

Karen H. Sise AC ’10

Associate Registrar
Enrollment Services and Operations

Add/drops; change of grading option; JYA grades; exams coordinator; pre-matriculation, leave, and transfer credit; registration for Five College students.
413-585-2554

Phoebe LaMont

Assistant Registrar
Degree Programs and Advising Support

Changes to enrollment status; degree audits; diplomas; program of study changes.
413-585-2558

Brenda Olinski

Registrar Systems Analyst
Systems support, surveys, reporting, grades.
413-585-2553

Jennifer Burwell

Senior Assistant Registrar
Curriculum and Scheduling

​Schedules classes and rooms; Five College registration for Smith students.
413-585-2555

Jen Markey

Assistant Registrar for Enrollment and Systems
Reporting
413-585-2552

Christa Smith

Registration and Records Assistant
Transcripts; Enrollment and degree verifications. Notary Public.
413-585-2556

 

Contact Office of the Registrar

College Hall 102

Smith College

Northampton, MA 01063

Phone: 413-585-2550 Email: registrar@degnek.net

Office Hours

8:30 a.m.– 4:30 p.m. Monday through Friday

Closed from 12:30-1:30 p.m. Wednesdays and Fridays for lunch

Summer Office Hours

8 a.m.– 4 p.m. Monday through Friday